Administration Support Manager

Ashton Recruitment requires a Management Support Assistant for our client based in Belfast.

Job Title: Management Support Assistant

Location: Belfast

Duration: Temporary

Rate of pay: £13.24 per hour

Hours: 37 hours per week

To be responsible to the appropriate senior officer for the provision of business and administrative support including word processing, typing, filing and arranging appointments within the unit. The postholder will also assist in providing support and operational cover for other functions.

To carry out all tasks within agreed time and quality targets.

Duties include (but are not limited to):

• To supervise and manage the performance of any assigned staff to actively ensure their development in line with corporate procedures.
• To deal with incoming and outgoing calls for the Chief Executive and the Office of the Chief Executive.
• To process confidential incoming mail, internal and external, and distribute and copy on a daily basis.
• To prepare minutes and agendas for meetings and service them as required.
• To type confidential letters and reports (including committee reports) as directed from hand written notes or digital dictation.
• To organise meetings as required including hospitality for meetings, room bookings, lunches and refreshments as required.
• To maintain and develop any filing systems in operation as directed

Essential Criteria:

Applicants must, as at the closing date for receipt of application forms, be able to demonstrate on the application form, by providing personal and specific examples, at least one year’s relevant experience in each of the following areas:

(a) carrying out administrative duties which may include diary management including organising appointments and meetings;

(b) liaising with senior management and professional officers; and

(c) servicing meetings including taking minutes and organising agendas.

Ashton Recruitment are acting as an Employment Business